Assistant Administrator (2 vacancies)

Job Type:
35 hours per week
£17,578.00 per annum
Closing Date:

The Royal College of Surgeons of Edinburgh is an independent membership organisation dedicated to the education, training and advancement of surgeons, dental surgeons, doctors, and various individuals throughout healthcare who are involved in the surgical care of patients. The College has a current membership approaching 30,000 and growing, with members spanning over 100 countries around the world.

From our founding in 1505, the College has been committed to the advancement of surgery and driving patient safety standards worldwide. In our 515-year history, there has never been a better time to join the College than now.

About the Joint Committee on Intercollegiate Examinations (JCIE)

This is an exciting opportunity for a highly capable candidate to join our professional team as an Assistant Administrator supporting the co-ordination and delivery of examinations.  Based in the Royal College of Surgeons of Edinburgh, the JCIE delivers the Intercollegiate Specialty Examinations on behalf of the four surgical Royal Colleges of Great Britain and Ireland.  These examinations are the highest level of surgical assessment in the UK and Ireland, success in which leads to the Award of the Fellowship by one of the surgical Royal Colleges (FRCS).  The JCIE is also responsible for the co-ordination and delivery of the Joint Surgical Colleges Fellowship Examinations (JSCFE), which are designed for the international community and currently held in Malaysia.

Section 1 of the examination is an MCQ test delivered at Pearson VUE test centres.  Candidates must achieve the required level to gain eligibility to proceed to Section 2.  The Section 2 examination is based in hotel venues and tests candidates with interview style examinations using patients, clinical scenarios and structured questions.

Working with us

 At the College we aim to embrace views from across the organisation, sharing common goals and values for the betterment of healthcare through the advancement of surgical and dental professionals. We aim to develop teams that are reflective of the needs of our members and maximise the potential of every employee.

 To reflect the varying needs across the organisation, we offer a range of policies and benefits for our workforce including a generous 42 days annual leave, flexible working practices, enhanced employer pensions contribution and various discounts throughout the College including the Ten Hill Place Hotel, 1505 Café and free entry to Surgeons’ Hall Museums.


About the Role

The main objective of the Assistant Administrator is to provide support to the Specialty Managers and to ensure all content for the examinations is produced to the highest possible standard and is delivered at every stage to stakeholders within strictly set timescales.  This involves supporting the candidate application and eligibility process, working with Pearson VUE on allocation and booking of test centre places for the Section 1 examination and assisting with the full delivery of the Section 2 examinations.  The Section 2 examinations are usually held over 3 to 4 days in selected locations across the UK and Ireland.  Each examination event requires the Assistant Administrator to work with a Specialty Manager to co-ordinate candidate and examiner attendance, organise hotel based examination venues and to attend examinations as part of a small dedicated team.  There is a limited number of JSCFE Section 2 sittings which are conducted in Kuala Lumpur over the course of a week and the Assistant Administrator will also be involved in this activity.  Attendance at examinations and meetings will require the post holder to work outside of normal working hours and travel for work from time to time both within the UK/Ireland and overseas.

This post is an excellent opportunity to demonstrate your skills in high quality administration, customer service and relationship building.

Experience/Qualifications/Key Skills

With an enthusiastic, methodical and conscientious approach to work you will be educated to a minimum level of at least credit level Standard Grade English (or equivalent). You will have good keyboard skills and have the ability to use IT systems efficiently and effectively (MS Word, Excel, databases and bespoke systems).  Relevant work experience in a similar organisation/background or proven secretarial/administrative ability is desirable.  The ability to work as part of team, communicate effectively at different levels and coordinate a diverse range of activities is essential, as is the ability to work with a high degree of accuracy, to tight deadlines and to prioritise day-to-day workloads under minimum supervision.                                           

Please note that we do not accept CVs and agencies need not apply.

Contact Information


Interview Details

Interviews will be held during the week of 16 August 2021


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